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Company Name:
Approximate Salary:
Not Specified
Baltimore, MD, All
United States
Position type:
Full Time
Experience level:
2 - 5 years
Education level:
Bachelor's Degree

Deputy Grants Administration






The STScI Grants Administration (GRA) Team is responsible for the management of all aspects of the Hubble Space Telescope (HST) General Observer (GO), Archival Researcher (AR), and Hubble Fellowship (HF) grant programs and for implementing and running the James Webb Space Telescope (JWST) grants program. GRA has oversight of the STScI Financial Review Committee (FRC) and leads the grant budget submission, review, and approval processes. GRA is also responsible for ensuring sub-recipient compliance with NASA, STScI, AURA, and federal requirements, policies, procedures, and business practices.




The Grants Administration (GRA) Deputy reports to the GRA Head and is responsible for the daily supervision of GRA operations that includes the activities of the Grants Administrators, and the Financial Manager. Primary duties for the Deputy include:




    Helping prioritize the team’s workload, tasks, and assigning new work or roles.


    Providing direction and mentorship to grantee institutions.


    Conducting risk assessments and special projects.


    Developing short and long range planning for the HST, JWST, and future missions.


    Supporting the STScI Financial Review Committee (FRC) meetings.


    Enhancing the functionality of the Space Telescope Grants Management System (STGMS). Obtains support from OED as needed.[SLB1]


    Participating in NASA HSTP business meetings and mission activities.


    Maintain a team environment and develop collegial working relationships with staff, co-workers, scientists, institutions, and the mission and project offices.








Analytical skills to interpret and evaluate grantee budgets, reports and other business areas for compliance with STScI, NASA, and federal regulatory policies and procedures. Ability to comprehend the analysis of forecasting cycle values, grant obligations, and grant expenditures and to provide guidance in this area.




    Proven ability to plan and organize work with a clear focus, ensuring that commitments and schedules are delivered accurately and in a timely manner.


    Experience identifying problems or areas that require coordination or negotiation of effort between departments and/or divisions.


    Understanding business and grants software a plus. Strong collaborative and people management skills.


    Demonstrated interpersonal, communication and negotiation abilities.








Undergraduate degree in Business Administration, Finance, or other related field.  Several years experience in a research administration, finance or equivalent in an organization awarding or receiving federal grants. Prior experience supervising or guiding the work of other employees is strongly preferred.








We would like to invite you to complete an on-line application through our website at or the “Apply Online” link at the bottom of this posting. Please provide a cover letter and resume in the "Resume Upload Section." Please include job #17-0271 in the filename. Applications received by January 26, 2018 will receive full consideration.




AURA, as a leader in the astronomical community, is committed to diversity and inclusion. AURA develops and supports programs that advance our organizational commitment to diversity, broaden participation, and encourage the advancement of diversity throughout the astronomical scientific workforce. Learn more at




Substitution of additional relevant education or experience for stated qualifications may be considered.




As a recipient of U.S. Government funding, AURA is considered a government contractor and is subject to Equal Employment Opportunity and Affirmative Action regulations. As an Equal Opportunity and Affirmative Action Employer, AURA and all of the centers, do not discriminate based on race, sex, color, age, religion, national origin, sexual orientation, gender identity/gender identity expression, lawful political affiliations, veteran status, disability, and/or any other legally protected status under applicable federal, state, and local equal opportunity laws. The statements below as well as the requests for self-identification are required pursuant to these regulations. We encourage your participation in meeting these federal reporting requirements which are included for protection and to assist us in our record keeping and reporting. Your responses are kept strictly confidential.




STScI sees the diversity of our staff as a strategic priority in our desire to create a first-rate scientific community. We reflect that deep commitment in strongly encouraging women, minorities, veterans and disabled individuals to apply for these opportunities.




Veterans, disabled individuals or wounded warriors needing assistance with the employment process can contact us at EOE/AA/M/F/D/V Voted to the Baltimore Magazine Hall of Fame in 2015 – Top 25 Places to Work in Baltimore.




    Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities.


    Please view Equal Employment Opportunity Posters provided by OFCCP here.


    The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)


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